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Integrated Workflow for Publications and Datasets: Submission

This guide outlines the different stages involved in the Integrated Workflow for research publications and datasets.


At this stage, you will have identified your intended publication destination and will be ready to submit. Your choice of publisher will determine what Open Access publishing options are available to you, and whether the Green or Gold Open Access option is the most appropriate route to meet the institutional and funders' Open Access policies. If your research is funded, you may be eligible for Gold Open Access funding via an APC (Article Processing Charge) payment, provided that you intend to publish in a fully Open Access journal. You can use SHERPA Juliet to check research funders' Open Access Policies and you can use SHERPA/Romeo to check prospective journals' Open Access policies.

Some publishers are offering agreements that cover both the "reading" side and the Open Access publishing costs (or a part thereof). These agreements allow any accepted manuscript where Strathclyde holds the corresponding authorship to be published Gold Open Access at no additional cost to the author. This would apply even if your research is not funded. We currently have agreements with Springer Nature, the American Chemical Society, Wiley, Sage, the Institute of Physics (IoP), the Royal Society of Chemistry (RSC), Cambridge University Press, Taylor & Francis, the Microbiology Society and Oxford University Press.

Open Access Publishing (OA)

At this stage
  • If your research is funded, make sure that you include the funder's name and full grant number in the manuscript acknowledgements and a data statement at the bottom of the manuscript.

  • Email if you are submitting to a Springer, ACS, Wiley, Sage, Cambridge, IoP, RSC or Oxford journal, so that the Open Access team can check the potential eligibility of your research output for these Read and Publish deals.

  • If you are funded by the Wellcome Trust, you must apply a Creative Commons Attribution (CC BY) to all Author Accepted Manuscripts arising from submissions to peer-reviewed journals that report original research. If you allow others to own copyright in AAMs, you must ensure that they apply the CC BY licence to all future submissions. As a Wellcome Trust funded author, you must include the following text in all submissions:

    • 'This research was funded in whole, or in part, by the Wellcome Trust [Grant Number xxxxx]. For the purpose of open access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript version arising from this submission.'

  • Submit the manuscript to your chosen publication, following the publisher's guidance. Publishers will typically ask you to submit your manuscript via their own manuscript submission system, often using an in-house template.

Research Data Management (RDM)

At this stage
  • You will have created a basic Dataset record in Pure, received a 'place-holder' DOI and created a Data Availability Statement for inclusion in the manuscript at the submission stage.
The Data Availabilty Statement

The Data Availability Statement is the mechanism by which the paper and the data are permanently linked, and every good, or FAIR, publication should have one. Infact most funding bodies now instist that they do. A Data Availability Statement is a short statement with two main elements:

  • A statement on the accessibility of the data (i.e, is the data freely available or restricted in some way)
  • An active DOI, which directs users to a landing page with more information on the data and the data availability

The Statement should appear in the acknowledgements section of the paper or in a Data Availability section if one is available.

At Strathclyde, assuming data is to be made freely available, the data statement will read along the lines of:

"All data underpinning this publication are openly available from the University of Strathclyde KnowledgeBase at [Paste University of Strathclyde dataset DOI here]"

Clicking on the Strathclyde DOI will always take you to a landing page, which, currently, is hosted on Knowledgebase, the university public research information portal.



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