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EndNote: Cite While you Write: Editing references with CWYW

Amending and editing citations and references in Word

CWYW makes it easy to insert citations and create reference lists in your Word document. If you need to amend, edit or delete these citations and/or references, it is important you follow the guidance below to ensure you don't run into any issues or problems. There are some small differences depending on whether you have EndNote Online or EndNote Desktop selected within your Word document - see further information under the switching EndNote accounts section above - and these are detailed in the guidance below.

Changing the reference style in Word

To change the referencing style you can select an alternative from the drop down Style box under the EndNote tab in Word. This is the same whether using EndNote Online (as in the image below) or EndNote Desktop.

Changing reference style in Word CWYW

The change will be instant.

Selecting a Referencing style in Word CWYW
 

If you can't find the style you want in the Style drop down, check our FAQs section

Editing or amending citations in Word

You may need to edit a citation once it's been inserted in your document, for example to add page numbers for a direct quote or to remove the author's surname or the year published if you have already mentioned these in the body of your text. To make these changes you must use the 'Edit Citation(s)' option under the EndNote tab  - if you try to make the changes manually in your text the changes will be over written by EndNote the next time you open your document.

There are slight differences in how you do this depending on whether you have your EndNote preference in Word set to Online or Desktop.

Editing citations using EndNote Desktop

To exclude the Year or Author from your citation:
  1. Click on 'Edit & Manage Citation(s)' under the EndNote tab
  2. Select the citation you want to amend
  3. At the bottom of the pop up screen, select one of the options under the Formatting drop down box
  4. Click OK

Amending citations in Word using CWYW

Editing citations using EndNote Online

To exclude the Year or Author from your citation:
  1. Click on 'Edit Citation(s)' under the EndNote tab
  2. Select the citation you want to amend
  3. At the bottom of the pop up screen, check either the Year or Author option to exclude from your citation
  4. Click OK

Amending citations in Word using CWYW

Adding page numbers

You can add information in the Prefix or Suffix fields, for instance 'See' in the prefix or page numbers in the suffix fields.

To add a page number:

  1. Click on the Edit Citation(s) icon under the EndNote tab in you Word document. If you are using EndNote Desktop within Word, this icon is called Edit & Manage Citation(s)
  2. Select the citation where you want to add a page number
  3. Insert the page number (plus space beforehand if required, e.g. p.22) in the Suffix field and click on OK

Please note: do not use the Pages field for page numbers unless you know that your style (e.g. APA 7) uses this field. If you are unsure use the Suffix field.

Deleting citations or references in Word

If you make a mistake in your Word document and wish to delete an in-text citation or reference do not use the delete key in Word as normal. When you insert citations from EndNote you create a link between EndNote and Word which contains lots of computer coding. If you use the delete key some of this coding can be left behind and corrupt your document.

To delete an in-text citation and/or reference in Word properly:

  1. Click on the Edit Citation(s) icon under the EndNote tab in your Word document. If you are using EndNote Desktop within Word, this icon is called 'Edit & Manage Citation(s)'
  2. Select the citation you want to delete
  3. Click on the arrow next to 'Edit reference' and select 'Remove citation'
  4. Click OK

Deleting citations in Word using CWYW

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