Cite While you Write (CWYW) is a tool which connects your EndNote account (Desktop or Online) to Word. You can use CWYW to add in-text citations to essays, assignments and reports. The in-text citations added using CWYW link to references in your EndNote account. As you add in-text citations with CWYW a reference list will be automatically created.
In-text citations can be created in many different styles including Harvard Strathclyde, IEEE and APA 7.
The different tabs on this guide describe how to install CWYW; how to add in-text citations to a document; how to edit CWYW citations and provide answers to some frequently asked questions.
There is no requirement to install CWYW if you are using EndNote Desktop. When you download EndNote Desktop, CWYW will automatically be installed.
EndNote Online
Once you have created an EndNote Online account, please follow these steps to install CWYW.
If you are using a computer in an PC lab on campus CWYW will have already be installed. The default setting on the lab computers is to link to EndNote Desktop. To switch to use CWYW with EndNote Online, see our guide here.
When it comes to writing up your research, EndNote is really useful in helping you cite references properly in the body of your text, and creating a bibliography for you.
Open Word and you should see an EndNote tab on the ribbon at the top of the screen. The default on lab PCs is EndNote desktop.
To switch from EndNote 21 (desktop) to EndNote online (above), choose Preferences then Application. Use the pull down menu to switch. In Word enter your email address and password for EndNote online and tick the box to remember your address and password. Select OK.
The Cite while You Write plug-in has already been installed in Library PCs that have the desktop version of EndNote. To download it for your own PC, choose Format > Cite While You Write Plug-In. You can also find it under Downloads.
To add a reference, place your cursor where you wish to insert your citation then on the EndNote tab select Go to Endnote. This takes you to your EndNote library. Select the citation then Tools > Cite While You Write (CWYW) -> Insert Selected Citation(s). You can also use ALT 2.
From the EndNote tab in Word, you can also use Insert Citation > Insert Selected Citation to insert the last reference that you have highlighted in EndNote or Insert Citation > Find Citation. The latter opens up a dialogue box where you can search for a reference by author, title or keyword. Highlight the desired reference and click on Insert.
From the EndNote tab in Word, choose Insert Citation > Find Citation. This opens up a dialogue box where you can search for a reference by author, title or keyword. Highlight the desired reference and click on Insert.
If you have been using a referencing style which uses in-text citations and change to a footnote style (e.g. from Harvard Strathclyde to OSCOLA) you will find that your citations disappear. This is because footnotes cannot be automatically generated by EndNote - they have to be inserted within Word.
You can do this manually one-by-one in Word by clicking on References > Insert Footnote and then going to the EndNote tab and inserting a citation in the normal way.
CWYW makes it easy to insert citations and create reference lists in your Word document. If you need to amend, edit or delete these citations and/or references, it is important you follow the guidance below to ensure you don't run into any issues or problems. There are some small differences depending on whether you have EndNote Online or EndNote Desktop selected within your Word document - see further information under the switching EndNote accounts section - and these are detailed in the guidance below.
To change the referencing style you can select an alternative from the drop down Style box under the EndNote tab in Word. This is the same whether using EndNote Online (as in the image below) or EndNote Desktop.
The change will be instant.
If you can't find the style you want in the Style drop down, check our FAQs section
You may need to edit a citation once it's been inserted in your document, for example to add page numbers for a direct quote or to remove the author's surname or the year published if you have already mentioned these in the body of your text. To make these changes you must use the 'Edit Citation(s)' option under the EndNote tab - if you try to make the changes manually in your text the changes will be over written by EndNote the next time you open your document.
There are slight differences in how you do this depending on whether you have your EndNote preference in Word set to Online or Desktop.
To exclude the Year or Author from your citation:
To exclude the Year or Author from your citation:
You can add information in the Prefix or Suffix fields, for instance 'See' in the prefix or page numbers in the suffix fields.
To add a page number:
Please note: do not use the Pages field for page numbers unless you know that your style (e.g. APA 7) uses this field. If you are unsure use the Suffix field.
If you make a mistake in your Word document and wish to delete an in-text citation or reference do not use the delete key in Word as normal. When you insert citations from EndNote you create a link between EndNote and Word which contains lots of computer coding. If you use the delete key some of this coding can be left behind and corrupt your document.
To delete an in-text citation and/or reference in Word properly:
If you have both an EndNote Online account and EndNote Desktop installed, you can switch between them when using the Cite While You Write plug-in in Word.
Why might you want to do this?
In Word, you will see EndNote on the ribbon at the top of the screen. Here it is defaulting to EndNote Desktop (the latest version is EndNote 21)
To switch to your EndNote Online account, select Preferences and then Application
In the Application tab, use the drop down menu to switch between EndNote (Desktop) and EndNote Online. Enter your email address and password for EndNote online and tick the box to remember your details. Select OK.
You will now see that the ribbon in Word has changed from 'EndNote 21' to 'EndNote' showing that it is now set to your EndNote Online account.
You can use references that have been shared with you in your Word document. In your EndNote Online account, choose Organize -> Others' Groups. Check the box next to Use for Cite While You Write.
A list of frequently asked questions is provided below. If you need help or advice with an EndNote issue please contact us at:
I can't see the Harvard Strathclyde style/ I can only see a short list of styles in Word
Have you selected favourite styles in EndNote online?
Did you register off-campus/ some time ago?
If you open a Word document and your references have been replaced by blocks of code (as image below) don't panic!
Word has defaulted to showing you the field codes (computer coding behind each EndNote reference) instead of your formatted references.
To switch back click:
Your document should return to normal.
Using Track Changes in Word can causes problems with EndNote. If your document crashes or you see error messages such as "Unknown error" , then you should turn off Track Changes. The following support article from Clarivate Analytics should help: https://support.clarivate.com/Endnote/s/article/EndNote-Issues-with-Track-Changes?language=en_US
If you are using brackets regularly in your Word documents (e.g. for mathematical of scientific formulas) you may find that EndNote tries to format the content within them as references, as it understands brackets to signify in-text citations. You may be prompted by persistent messages asking you to choose a reference to add in these brackets.
If this happens, we recommend that you change the symbols (known in the program as temporary citation delimiters) which EndNote understands to signify in-text citations. To do this open EndNote and go to Edit > Preferences > Temporary Citations (a box will open as below).
Change the temporary citation delimiters from curly brackets (or other brackets) to two different symbols which you are unlikely to use in your document (e.g. £ and $). Click on Apply > OK. You should find that this stops EndNote from trying to format content in brackets incorrectly. Your in-text citations will continue to display in the brackets as dictated by your chosen referencing style as normal.
If you are working on a particularly large Word document (such as a dissertation or thesis) then Word can become slow when inserting/editing EndNote citations. To speed up the process of working with the two programs together try:
EndNote citations will be unformatted (in temporary delimiters such as {author#number}) and no reference list will appear. New EndNote citations will be inserted in this unformatted state but will insert much more quickly. When you have finished work on a document or section reformat your document:
Your in-text citations will be reformatted and your reference list will appear at the end of your document.
Multiple authors
Multiple authors need to be entered on separate lines within the Author field in your EndNote library. For example:
Emery, L.
Anderson, J.
Multiple authors on the same line will be treated as one author name and display incorrectly in Word. Separate them using the Enter/Return key.
Organisations or official bodies as authors
To make sure EndNote displays these properly, make sure you enter a comma after the organisation/official body in the Author field:
University of Strathclyde,
Without a comma, EndNote will try and display this in the author, initial format:
Strathclyde, U. o.
Occasionally you may need to reference several sources within the one citation. You can achieve this by placing the cursor just prior to the closing bracket of the first citation and adding the next reference. Word will merge this into the same reference.
You can change the order using the up and down arrows next to the citations when you click on Edit & Manage Citations.
If you've been asked to create an annotated bibliography, you can use EndNote to insert a full reference list into a Word document without the in-text citations.
In EndNote, first ensure you have the correct referencing style selected at the top of the screen. Now highlight the references you wish to appear in your bibliography (use the Control and/or Shift keys to highlight multiple references). Right-click on the highlighted area and select Copy Formatted. Open a blank Word document and paste the references into it.
Now simply type in your annotations between the references as necessary.
You can also drag the references into a Word document using your mouse and selecting the Ctrl key at the same time.
Insert Citation > Insert Figure
You can then search by caption keyword or title.
If you have been using a referencing style which uses in-text citations and change to a footnote style (e.g. from Harvard Strathclyde to OSCOLA) you will find that your citations disappear. This is because footnotes cannot be automatically generated by EndNote - they have to be inserted within Word.
You can do this manually one-by-one in Word by clicking on References > Insert Footnote and then going to the EndNote tab and inserting a citation in the normal way.
It's possible to add a text footnote to your document if you are using a numbered citation style.
Insert Citation > Insert Note
The EndNote online account login box keeps appearing when I try to use EndNote online with Word
Do you have a %, $, £, €, or # symbol in your EndNote online password?
Have you logged in to your Endnote online account?
Which browser are you using to login to your EndNote online account?
I see a 'Cannot edit range' error message in Word when I try to insert a citation.
Do you also use Mendeley?
I see a 'class not registered' message when using Cite While You Write in Word.
The EndNote tab doesn't appear in Word 2016
Have you downloaded the Cite While You Write plugin?
There is incorrect/missing information in my reference list
Is the infomation in your EndNote online library?
Which style are you using?
I need to insert the citation without the Author's name
Log in to EndNote Online via Web of Science to ensure that roaming access is active and to ensure that you see all of the available styles. We must login via this process at least once every year.
Go to SUPrimo and search for Web of Science, click on View It and then click on the link to the database.
Login to Web of Science, using your University DS username and password and then click on Products> EndNote from the top (black) banner.
Login to EndNote with your Strathclyde email address and EndNote password at the next prompt, these are the details you registered with EndNote.
Select Format> Bibliography and click on Select favourites.
Scroll through the list, find Harvard Strathclyde and click Copy to Favourites. Click ‘Hide’. Next time you check your list of Bibliographic style, you will see Harvard Strathclyde style is listed.
Next time you restart Word, you will see Harvard Strathclyde there. If it is not there, just click on Style and choose 'Select Another Style', you will see Harvard Strathclyde in the pop up box.
There are many variations of Harvard available and there is no right or wrong version. You may wish download the Harvard Strathclyde style to use with EndNote. If you are using EndNote Online (web) then you can select this style in Word.
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I can't see the Harvard Strathclyde style/ I can only see a short list of styles in Word
Have you selected favourite styles in EndNote online?
Did you register off-campus/ some time ago?
